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PTEIR RFP Phase-I Questions from Potential Bidders

PTEIR RFP Phase-I Questions from Potential Bidders                                                                                     

October 16, 2017

    1. Please elaborate on what you view as Commercial vs Non-commercial fuel reduction and forest restoration projects; and how these practices may differ in terms of treatment unit size, parcel aggregation (town lots), commercial product sale/give-away. (i.e. does giving away the firewood or mulch constituent a commercial action?)

Answer: Commercial purposes are defined as:

(a) the cutting or removal of trees that are processed into logs, lumber, or other wood products (e.g., firewood or mulch) and offered for sale, barter, exchange, or trade (giving away forest products is not commercial purposes under this definition), or (b) the cutting or removal of trees or other forest products during the conversion of timberlands to land uses other than the growing of timber (see PRC § 4527). 

It is anticipated that operations under the PTEIR will involve fuel reduction activities either incidental to a commercial project or as a stand-alone activity. These may include mastication, chipping, pile and burning, broadcast burning, pre-commercial thinning, or other activities designed to reduce the vertical and horizontal continuity of vegetative fuels.  Non-commercial fuel reduction projects are more likely to involve manual treatments and treat smaller acreage than those undertaken for commercial purposes, which would involve mechanical treatments and generally more acres.  Either treatment may be performed on a “town lot” (urban Intermix parcels) based on an evaluation of the forest conditions on the lot and surrounding parcels relative to the desired post-project forest conditions.  The definition of “commercial purposes” is not limited by the size of the area being treated, the parcel zoning, or the existing use of the parcel.

    1. Do you anticipate the recommendations for EIR analysis will include all the harvest activities for Categories 1-6 of the Timber Waiver (Board Order No. R6T-2014-0030)? Meaning, will Lahontan’s “201x Timber waiver” be based solely on the resource impact evaluations developed for the PTEIR?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy. Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  Activities conducted under the PTEIR will require permitting through the Lahontan Regional Water Quality Control Board.  Whether Lahontan’s Timber Waiver can be met through programmatic analysis in the PTEIR or will require subsequent PTHP level analysis will be determined in the Phase-I analysis.    

    1. Forward looking period of analysis: CEQA documents require the consideration of likely foreseeable future actions with regards to cumulative impacts etc. What is the foreseeable planning period for the PTEIR to be developed in Phase-I? (i.e. 3-yr, 5-yr, 20-yr outlook). Response may impact how we would approach the data evaluation in Phase-I.

Answer: Relevant to Tasks and Deliverables Item #2(a), current and planned projects in the vicinity of the project area is limited to those that have already begun and Reasonably Foreseeable Probable Future Projects as defined in the Forest Practice Rules (14 CCR § 895.1).

The period of analysis for projects implemented through the PTEIR is an expected recommendation from Tasks and Deliverables Item #3. Existing guidance documentation such as the Lake Tahoe Basin Community Wildfire Protection Plan and Lake Tahoe Basin Multi-jurisdictional Fuel Reduction and Wildfire Prevention Strategy are existing guidance documents that provide general outlook of future forest management projects.

  1. Do you foresee that a Programmatic Agreement (PA) with SHPO will be part of the Cultural Resource plan for the PTEIR, as a means of reducing CAL FIRE Cultural Resource staff labor?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  Activities conducted under the PTEIR will require scoping and surveying for archaeologic resources.  How to most efficiently accomplish this will be determined in the Phase-I analysis.

A discussion of this topic can be found in the document Guidance in the Preparation and Review of Program Timberland Environmental Impact Reports (PTEIRs; see pgs. 9-13) included in this RFP or on the Board of Forestry’s website: http://www.bof.fire.ca.gov/board_business/board_memorandums_and_guidance_documents/board_memorandums_and_guidance_documents/final_pteir_guidance_updated_072914_by_tb.pdf.    

    1. Will the existing fire fuel management datasets/GIS’s such as the CWPP North Tahoe Fuels Treatment Maps/Urban-Interface Maps be used? What other veg-fuel dataset do you foresee including in the Phase-I effort?

Answer: Sufficient data should be provided to support any recommendations presented as a result of the Phase-I analysis.  The data provided should be sufficient to support the most efficient and optimal analysis approach for Phase-II.  Tahoe Fire and Fuels Team members will be available for consultation on currently available datasets

    1. Are there any categories of land you would exclude from the project due to other issues of governance, for example: ESA Section 107 designated habitat, WOUS, Existing Section 106 registered sites or buffers?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  The analysis should consider activities conducted under the PTEIR and the most efficient or optimal approach for determining potential impacts associated with activities adjacent to or on various categories of land that could be impacted by the projects.

    1. What vegetation management treatments in SEZ’s might be evaluated?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  Tasks and Deliverables item #3, Analysis Strategy Development, includes the work required to identify an optimal analysis approach for Phase-II.  Activities conducted under the PTEIR could require permitting through various federal, state and local agencies. The analysis should consider constraints and benefits for a variety of treatments to determine the optimal suite of treatments that will achieve the goals of the project under the identified constraints.

    1. Do you have an anticipated duration of the Phase-I effort?

Answer: The anticipated duration for Phase-I efforts is to not exceed more than 6 months from the inception date.

    1. What is the anticipated budget for Phase-I or budget range?

Answer: The anticipated budget for Phase-I is not to exceed 10% of the maximum overall budget for Phase-I and Phase-II.  The overall contracted budget for Phase-I and Phase-II is $1,000,000.

  1. What are the treatment options you desire to include for analysis in the PTEIR?

Answer: The list of treatment methodologies have not been determined and would be developed in consultation with LVFPD, CAL FIRE, other partners, and the consultant. As the project evolves, new options may emerge.  Ideally, the PTEIR will provide flexibility in using an array of treatment options to implement a project. 

  1. Based on experience with previous planning efforts, where do you envision the majority of the consultant’s time would be focused during the project?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy. Refer to Guidance in the Preparation and Review of Program Timberland Environmental Impact Reports, which states “A PTEIR that addresses potential resource impacts specifically and in detail is likely to result in most subsequent Program Timber Harvesting Plans (PTHPs) being found in scope. However, where the analysis is general, or deferred to a later time, the potential for PTHPs to be found to be out of scope increases. It will be up to the PTEIR preparer to strike a balance between programmatic review and project level review that meets their objectives.” Evaluating the sources of information that are already available in the Lake Tahoe Basin and recommendations for analysis of resources will allow project level efficiency to be maximized, and would take into account elements that cannot be analyzed at the programmatic scale.

  1. Is it acceptable to use Registered Professional Foresters to survey for cultural resources?

Answer:   CAL FIRE archeological staff signs off on cultural resource record reviews and proposed mitigations. Certified Archeological Surveyors may be utilized pursuant to 14 CCR § 929 where applicable to conduct cultural resource surveys associated with timber harvesting. 

  1. Is Phase-I of the project anticipated to include all project steps prior to scoping?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  The results from Phase-I are anticipated to be used as decision support and guidance for Phase-II (the development of the PTEIR and related components).  The consultant will not produce the RFP for Phase-II.

  1. Can cost proposals be kept confidential?

Answer: Information pertaining to bidder or potential bidder sub-contractor staff salaries, wages, benefits, and other sensitive financial data which the bidder does not wish to be disclosed to other than District personnel involved in the evaluation of contract administration will be kept confidential, if identified as follows:

Pages should be included in a separate, sealed envelope within the main proposal package and marked in boldface in the center of the envelope as “Confidential”.

Each page shall be identified in boldface at the top and bottom as “Confidential”.

Finally, any section of the proposal which is to remain confidential should, in addition, be so marked in boldface on the title page of that section.

  1. Are there projects that are anticipated for immediate implementation, and would therefore require additional upfront analysis?

Answer: The current expectation is that all future projects will be treated programmatically under the PTEIR.  Any additional analysis for site-specific activities under a PTHP will be deferred until the preparation of that PTHP.

  1. Are specific geographic information system software packages required to be used by the consultant?

Answer: An expected outcome from Phase-I is a recommendation for the most efficient permitting strategy.  There is no expectation of specific software packages or vendors to utilize during the project.  In general, however, resulting data should be provided in formats that can be utilized in ESRI software and general office software.

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Notice of Vacancy

NOTICE OF VACANCY

LAKE VALLEY FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS

DIRECTOR-AT-LARGE

Notice is hereby given that there is a vacancy for the position of Director-at-Large with the Lake Valley Fire Protection District.

The Board intends to interview and appoint a person to fill the vacancy on Thursday, October 19, 2017 at a Special Board Meeting beginning at 6:00 pm at the District Office, 2211 Keetak Street, South Lake Tahoe, CA 96150.

The District is currently seeking applicants to fill the vacant Board position. All applications should include a statement of interest and a resume. The applicant must be a resident and a qualified elector within the District. Board meetings are held monthly.

Applications should be filed with the Clerk of the Board, Kileigh Labrado at the District office in person, U.S. Mail, or emailed to larbrado@caltahoefire.net  All applications must be received by 5:00 pm on Wed, Oct 18, 2017.

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Pre-Proposal Meeting

"Please RSVP if you plan on attending or calling in to the pre-proposal meeting on September 25, 2017.  Address all RSVPs to jirka@caltahoefire.net by Friday September 22, 2017."

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Request For Proposals for Services

Lake Valley Fire Protection District is seeking proposals for Phase-I of the Program Timberland Environmental Impact Report for the Lake Tahoe basin, California

Issue Date: September 18, 2017

RFP Due Date: 4:00 P.M. PST November 6, 2017

  • Questions and Inquiries Pertaining To The RFP Are Due on October 2, 2017 By 4:00 P.M. PST
  • Proposals Received After The Due Date Will Be Returned Unopened!

Download the RFP: PTEIR RFP Phase-I

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Green Sheet, Fire Captain Injury

Screen-Shot-2017-09-07-at-4.40.09-PM

Fire Captain Injury

8/27/2017

Highway 50, Camp Sacramento

1708-3007

LAV-0001181

California Northern Region

SUMMARY

On Sunday, August 27, 2017, at approximately 2:34 PM, a Lake Valley Fire Protection District Engine was returning from a traffic collision along Highway 50 in the Strawberry area of El Dorado County, California. While travelling eastbound around a sweeping left-hand curve on Highway 50, the front passenger door opened resulting in the Fire Captain being ejected out of the Fire Engine. The Fire Captain was flown toa local trauma center and is in stable condition.

Download the Green Sheet:

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Curbside Chipping Program offers free services through October

Free Chipping Service

Lake Valley Fire Protection District would like to encourage homeowners to take advantage of its free curbside chipping service through the 2017 field season.  The chipping crew is actively responding to requests and will be available through the end of October, weather conditions permitting. This free service assists homeowners by converting slash and cut limbs into wood chips for use on their property.  This action reduces flammable vegetation and helps homeowners create defensible space to protect their property from the threat of wildfire. Services of the Lake Valley Curbside Chipping program are offered to district residents of El Dorado County, City of South Lake Tahoe, Fallen Leaf, and Alpine County. 

*** We are happy to announce the addition of the City of South Lake Tahoe to the chipping program this year.

Lake Valley FPD encourages any homeowners who have received a Fire Defensible Space Inspection this summer to complete fuel reduction recommendations while they are still pertinent and before snow falls this winter.   By taking advantage of free curbside chipping, fire defensible space work is more convenient and cost-effective for homeowners.           

It is important to have a properly stacked and located pile to help maximize crew efficiency.  Instructions are provided on Lake Valley FPD’s website (www.lakevalleyfire.org).  When your pile is ready to be chipped, contact Lake Valley Fire Protection District at 530-577-CHIP (2447) to be added to the chipping schedule.  Lake Valley FPD’s free curbside chipping program is funded by Tahoe Network of Fire Adapted Communities Grant in conjunction with the Tahoe Resource Conservation District.

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Chipper Job Announcement

JOB ANNOUNCEMENT

Seasonal Forestry Aid / Chipper

JOB SUMMARY: Work as a member of the chipping crew under direct supervision from Defensible Space Inspector, Administrative Assistant or Wildfire Prevention Officer. The main function of this crew is to operate a residential chipping program for the local community. Daily activities include operation of chipper, driving heavy vehicles, public interaction and outreach, computer data entry, answering phones. Candidates with proven problem solving skills will be given extra consideration. This crew may also be involved in community fuels reduction projects on public and private lands in the Lake Valley Fire Protection District.

OTHER DUTIES: Duties may include assisting with wildfire prevention activities, pile or prescribed burning; conducting regular maintenance on various equipment such as chain saws and hand tools; serving as a crew member during back country rescue operations which involves carrying heavy equipment and hiking long distances. Training will be provided however, applicants with fire experience listed below will be given priority. When acting in this capacity, crewmembers shall work under the direct supervision of the Fire Prevention Chief.

Employees work forty hour work weeks with bi-weekly pay periods. The position will start early June and will end in September (Weather permitting). The crew will work under the Wildfire Prevention Division of Lake Valley Fire District and would be a non-safety public position.

SALARY: $13.00 HOURLY

MINIMUM QUALIFICATIONS:

18 years of Age

Valid Class C Driver’s License

CPR certified

DESIRABLE QUALIFICATIONS:

Experience operating equipment or large trucks

Experience driving with trailers

Fire experience:

Firefighter Training (S-130)

Introduction to Wildland Fire Behavior (S-190)

Public relations experience

Applicants submit a job application, DMV driving record printout, copies of any applicable certifications and CPR certification. Selected applicants undergo an oral interview board. Once offered a position, the candidate must pass a pre-job health screening and physical fitness assessment at the arduous level, background check. Applications submittal deadline is June 1, 2017. Applications can found on our website at www.lakevalleyfire.org under the employment opportunity section or picked up in person at: Lake Valley Fire Protection District, Station 7.

           

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Job Announcement - Assistant Fuels Management Officer

Assistant Fuels Management Officer

$66,560 - $79,040 Annually

           

Summary Description

The primary responsibility of the Assistant Fuels Management Officer (AFMO) is to ensure that Lake Valley Fire District’s Fire and Fuels Division adequately meets various grant goals and objectives.  The individual occupying this position reports directly to the District’s Fuels Management Officer.  The grant funded position is “at will” and not supported by the general fund.  The position is full-time with health and retirement benefits for up to five years.

Duties and Responsibilities:  The following job duties are considered typical for a position in this classification.  Any single position may not perform all of these tasks, and/or may perform similar related tasks that are not specifically listed here.

  • Shall work under the supervision of District’s Fuels Management Officer
  • Shall be responsible for developing, implementing, and maintaining a comprehensive grant program that supports the Fire and Fuels Division within the District
  • Shall be the District’s liaison between various organizations and agencies, both public and private, on all matters related to fuels management within the District
  • Shall provide oversight and management of PTEIR contract and subsequent public outreach
  • Shall establish and maintain open communications with various homeowner associations and neighborhoods and provide education about defensible space regulations and recommendations
  • Shall provide forestry-related technical support, coordinate stakeholders, and perform development and layout of fuel reduction projects
  • Shall train in-house inspectors and any outside agency personnel providing defensible space inspections and tree marking for the District
  • Participates in the development and implementation of District’s goals, objectives, policies, procedures and priorities
  • Assumes management of administering contracts including negotiation of terms, tracking, and compliance with contractors, and consultants
  • Assists in accounting processes and grant compliance requirements for state, federal and privately funded grant programs
  • Assist with forecasting of various District funding sources
  • Assist in development of annual reporting requirements

Performs other duties as assigned.  This may include special assignments, duties, and functions as determined by the Fire Chief, Prevention Chief, or other staff within the Fire Administration

Education, Experience and Background:

  • Possess a Bachelor’s Degree (preferably in a Natural Resource Management related field)
  • Five or more years of experience in forestry, fuels management, fire suppression and/or a related field
  • Knowledge of, and experience with, forest health and wildland fire strategic planning, land use planning, public preparedness, and hazard mitigation issues, processes, standards, and proven solutions.
  • Personable, able to build relations based on trust, openness, and honesty
  • Proficient writer, and experience with grant applications
  • Knowledge of the following :
    • Lake Tahoe Basin Community Wildfire Protection Plan updated August 2015
    • California Forest Practice Rules
    • Lahontan WQCB Timber Harvest Plan
    • TRPA Substantial Tree Removal Requirements
    • Tahoe Fire and Fuels Team
    • Local organizations such as California Tahoe Conservancy, League to Save Lake Tahoe, and the Tahoe Resource Conservation District
  • Ability to establish the need for forest treatments, and prepare forest treatments in accordance with established practices
  • Ability to make sound decisions and effectively resolve conflicts

Ability To:

  • Establish and maintain effective working relationships with fire district staff, subordinates, other employees, the public, and outside agencies.
  • Maintain a high degree of organization, coordination, and attention to detail when implementing fuel management assignments.
  • To conduct public presentations and to represent the department in a professional and customer service orientated manner when dealing with community groups, other agencies, officials, the media, and the general public.

 

Minimum Requirements: Must possess a valid California or Nevada Class “C” driver’s license and show evidence of a favorable driving record. A DMV printout may be required prior to employment. Comply with Federal, State and local regulations and practices with regard to Equal Opportunity, sexual harassment, and a drug-free workplace.

 Additional Requirements:

  • A physical fitness examination is required every year pursuant to district policy.

Working Conditions: Work is performed in office (80%) and in the field or at meetings (20%). Office environment has natural and artificial lighting. Frequent interruptions to planned work activities will occur. Position will require flexible work hours when needed (occasional evenings and weekends). Incumbent may be required to use personal vehicle for work duties. District will reimburse mileage at the federal rate.

Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Ability to lift and carry up to 50 lbs and ability to sit (80%), walk or hike (20%) on a frequent basis; occasional bending, kneeling, squatting, reaching overhead, stretching, and climbing; strength, dexterity; coordination and vision to operate equipment, personal computer, and view video display terminal for frequent periods; and the ability to communicate on a telephone, via email, and in person.

Application Process:

Applications will be available at the Station #7 Administrative Office or by email request to labrado@caltahoefire.net.  Completed applications along with a cover letter, resume and copies of required certifications/degrees must be turned in to the Administrative Assistant/PIO no later than January 9th, 2017 at 1700 hrs.  No applications will be accepted after this date and time.  Applicants will be notified of their eligibility and given an interview date within one week of the application deadline.  Please contact Martin Goldberg with any questions regarding the position at (530) 577-3737 or by email at Goldberg@caltahoefire.net.

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Lake Valley Fire's 2016 Holiday Engine Schedule

LAKE VALLEY FIRE PROTECTION DISTRICT HOLIDAY ENGINE SCHEDULE
Happy holidays from Lake Valley FPD! Here is the schedule for our Holiday engine to drive through our community neighborhoods. If you have any questions, please don’t hesitate to call us!
December 11 – Echo View Estates, Tahoe Mountain Road, Mule Deer Circle
December 12 – Lake Tahoe Blvd from Boulder Mountain Drive to Grizzly Mountain Drive
December 13 – West side of North Upper Truckee from Zuni Street Highway 50, Chiapa Drive
December 14 – East side of North Upper Truckee from Grizzly Mountain to West San Bernardino Ave.
December 15 – Christmas Valley from Highway 50 to Grass Lake Road
December 16 –North side of Highway 50 in Meyers (lower Apache, Magnet School), behind Station 7 (Cornelian Drive, Navahoe Drive, Cheyenne Drive).
December 17 – North of Pioneer Trail from Highway 50 to Elks Club (Southern Pines Drive, Tionontati Street, Meadow Vale Drive), Player Drive
December 18 – Upper Apache Drive and Mandan Street
December 19 – Pioneer Trail from Busch Way to Washoan Blvd (Glen Eagles Drive, Hekpa Drive)
December 20 – Pioneer Trail from Washoan Blvd to Jicarilla Drive (Apalachee Drive, Nadowa Street, Susquehana Drive)
December 21 – Kokanee Estates (Marshall Trail, High Meadow Trail)
December 22 – Golden Bear Trail, Meadow View Estates (Plateau Circle, Cattleman’s Trail)
December 23 – Cold Creek Trail, Del Norte Street, Black Bart from Pioneer Trail to Meadow Crest Drive

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EMERALD FIRE UPDATE

Monday October 17th 2016

Effective at 12:00pm today, the following evacuation orders will be lifted:

  • Cascade Properties

  • Cascade Lake

Additionally, Highway 89 is estimated to re-open today at noon. Traffic will be metered through the fire area by Caltrans.  The Highway will be subject to future closure as repair work and tree removal continues and debris is removed from the highway.

Fire crews, law enforcement, Caltrans and Liberty Utilities continue to work in the area. Residents and visitors are advised to take extra caution while driving in these areas.

Liberty Utilities is working to restore damaged infrastructure in the fire area in order to reestablish power to Spring Creek Tract.

Agency cooperators would like to thank the community for their continued patience and support throughout this emergency.

           

PRESS RELEASE

 

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